Board Minutes for April 2017

 

CHOUTEAU COUNTY LIBRARY TRUSTEE/Foundation BOARD MINUTES

April 25, 2017

Mission Statement:

The purpose of the Chouteau County Library in Fort Benton, Montana along with its branch

libraries in Geraldine, Big Sandy and Highwood is to serve the county’s residents as an

accessible center of reliable information, without restrictions of censorship or violation of

privacy.

1. Call to order: Ron Young called the meeting to order. Board members present were Janet Worrall,

Nancy Grossman, Danielle Engellant and Debbie Wellman. Walleyne Flanagan represented the

Foundation. New Board members Danielle Engellant and Walleyne Flanagan were introduced and

welcomed.

2. Building Committee Report: Debbie reported the approximate number attending the BSBL Open

House was 166. The shelves have arrived and Stephanie’s husband, Charlie, will install them.

Debbie and Sandra went to Big Sandy to empty out old building and move things to new building.

Stephanie will complete emptying the building by the end of April.

3. Foundation: Vicky was not present to give report

4. Minutes: Minutes were approved

5. Budget: Budget was approved

6. Reports:

Big Sandy

Circulation: AF 127, ANF 81, JF 171, JNF 5, YAF 5, YANF 0, DVD 14, CD, 10, Total

Circ 413, Computer Users: 41, Patrons: 378, Program Attendance: 52, Theme: Dr. Seuss and

St. Patrick’s Day Projects:

Fort Benton

Circulation: AF 331, ANF 301, JF 2185, JNF 219, YAF 24, DVD 768, CD 176,

Computer Users: 459, Program Attendance: 142, Other: 269 Total: 4874, Theme: St. Patrick’s

Day and Spring

Geraldine

Circulation: AF 24, ANF 6, JF 1, YAF 3, DVD 20, CD 4, Total Circ 58,

Computer Users: 25, Patrons: 34, Theme: St. Patrick’s Day, Spring

Highwood

7. Report of the Director:

a. Carolyn O’Hara and Sandra Larson attended MLA, felt they learned quite a bit.

b. National Library Week, low attendance possibly due to it being Easter week

c. April 26 & 27, Trustee and Librarian training in Havre. Debbie, Sandra and

Stephanie are attending on the 27

d. May 1, Sharon Randolph giving Canadian Mountain National Parks program at

6:30 PM

e. All staff meeting was held, training on burn permit and MSL login

f. May 2, Hutterite Colony school scheduled to visit the library

g. May 3 and 4, MSC training and meeting in Helena, Debbie will attend

h. June 9, Diana Rockwell, ventriloquist, will be here for summer reading 11 AM

i. June 15, Clifford the Big Red Dog Story Time 10AM

j. June 23, Lemonade at the library. Will need cookies and workers

8. Announcements and Dates to Remember:

a. Workshops in Havre, Trustee meeting on April 26 from 6:30-8:30 at the Best

Western Havre inn & Suites, librarian training the 27 th , 9-4:30

b. May 1, 6:30-8, Canadian Mountain National Park Program, Sharon Randolph

c. May 25, Pathfinder Federation Meeting, 9-3

d. May 30, Summer Hours begin

e. June 9, 11:00 AM, Diana Rockwell, ventriloquist

f. June 14, Summer Reading begins

g. June 15, 10:00 AM, Clifford the Big Red Dog, story time

h. June 23-25,Summer Celebration

PUBLIC DISCUSSION

9. Unfinished Business

a. Meeting Room Policy- Minor changes need to made then emailed to the Board

for approval

10. New Business

a. Discussion of holding a town meeting in Geraldine to get some input of

what is needed to get more patronage usage. Will work on questions to

be asked

There being no further discussion, meeting was adjourned.

Respectfully submitted by Debbie Wellman

Next Trustee meeting is Tuesday, May 23, 1:30

Foundation meeting will be Tuesday, July 25, 2:30

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